Sunday, March 29, 2015

Purchase Rain Barrels


The Town of Middleborough has partnered with The Great American Rain Barrel Company. You can purchase your rain barrels by clicking here.

Saturday, March 28, 2015

Request for Qualifications - Police Station Design Services




A.        Introduction

The Town of Middleborough through its duly established Police Station Building Committee is issuing this Request for Proposals (RFP) soliciting proposals from qualified firms for design services and site evaluation for the construction of a new Middleborough Police Station approximately 17,000 square feet in size to accommodate forty-five full-time personnel.

The Request for Proposals is to be managed by the Police Station Building Committee acting on behalf of the Town of Middleborough and will be coordinated with other appropriate Town departments as needed.

The scope of services involves the preparation of space planning, schematic design, site planning and construction cost estimates.  

The Request for Proposals document is available on the Town of Middleborough website at www.middleborough.com. A pre-proposal meeting shall be held at 10 am on Monday,        March 23, 2015 at the Middleborough Police Department, 99 North Main Street, Middleborough, MA.

Proposal submittals must be made in a sealed enveloped marked “Design Services for New Police Facility”, no later than 10 am on Wednesday, April 15, 2015 to the Town Manager’s Office, Middleborough Town Hall, 10 Nickerson Avenue, Middleborough, MA 02346 at which time all proposals shall be recorded.

The Police Station Building Committee has established a lump sum design fee of $50,000 for the design services and site evaluation including but not limited to architectural and engineering services, consultants, testing and borings, and other investigations described in the scope of services. 

The deadline for submitting proposals is Wednesday, April 15, 2015 at 10 a.m. at which time all proposals received will be recorded. Proposals received after the delivery deadline shall be rejected and returned, unopened, to the sender. Proposers must deliver one (1) original and nine (9) copies of the proposal (see Section I, Proposal Requirements). If the Middleborough Town Hall is closed at the time of the delivery deadline due to uncontrolled events such as fire, wind, or building evacuation, the proposal delivery deadline will be postponed until 10:00 a.m. on the next normal business day on which the Middleborough Town Hall is open. In such event, proposals will be accepted until that later date and time.

Conforming proposals received by the applicable deadline will be reviewed by the Police Station Building Committee following the submission deadline.  Proposals will not be public records available for inspection until after the Police Station Building Committee has completed its review and an architectural/engineering firm is awarded a contract.  One or more contracts may be awarded to the responsive and responsible architectural/engineering firm (and any qualified participating consultants or sub-contractors) submitting the overall most advantageous proposal, taking into consideration the team’s qualifications and experience, understanding of the project’s goals, staff capacity, and references.  The Police Station Building Committee anticipates that a contract award decision will be made within 30 days of the proposal submission deadline.

The Police Station Building Committee reserves the right to reject any proposal which, in its judgment, fails to meet the requirements of this RFP or which is incomplete, conditional, or obscure, or which contains additions or irregularities, or in which errors occur in addition to the foregoing. The Police Station Building Committee also reserves the right to reject any and all proposals if it deems such rejection(s) to be in the best interest of the Town. The Police Station Building Committee also reserves the right to waive minor discrepancies, to permit a proposer to clarify discrepancies, and/or to conduct discussions with any and all proposers in any manner necessary to serve the best interests of the Police Station Building Committee or the Town. Any fees or other expenses of the proposer associated with this RFP process are solely the responsibility of the respective proposer.

Except for questions addressed during the pre-proposal conference, questions about this RFP must be directed in writing to Caroline R. LaCroix, Assistant to the Town Manager, Town of Middleborough. Correspondence may be sent by mail to Middleborough Town Hall, Town Manager’s Office, 10 Nickerson Avenue, Middleborough MA, 02346, or by fax to 508-946-2320, or email at clacroix@middleborough.com, and must be received no later than Monday, March 30, 2015 at 2:00 p.m. All questions received by the deadline will be answered in writing or by email, and the responses to substantive questions will be distributed to all proposers on record as having received this RFP. 

B.        Project Description
The Police Station Building Committee, in conjunction with the Middleborough Board of Selectmen, seeks proposals from qualified firms for design services and site evaluation for the construction of a new Middleborough Police Station.
The selected firm will work with the Police Station Building Committee to complete the scope of services as outlined in the Request for Proposals.  The date for submission of the study is April 15, 2015
If construction is funded by the Middleborough Town Meeting and any required ballot elections, the Police Station Building Committee may recommend that the firm be retained for final design and construction phase services for the police station, contingent on both the Town of Middleborough and the firm successfully negotiating a scope and fee for additional services.  The decision to retain the firm for such additional services will be at the sole discretion of the Police Station Building Committee, the Middleborough Town Manager and the Middleborough Board of Selectmen.


C.        Scope of Services

The scope of services under this RFP includes, but is not limited to the following tasks:

a.       Preparation of a Space Needs Assessment including a review of existing police operations, review of existing workload and demands of the police department and comparison of current need to future needs. Preparation of Space Planning reflective of all building functional areas to be included in this study as follows:
·         main entrance and reception area with separate records window, firearms processing area and private interview room
·         communications and dispatch area (elevated floor)
·         Sufficient Administration area for Police Chief, Administrative Assistant, Executive Lieutenant, Lieutenant Shared 2, Conference Room
·         Court Prosecutor
·         Family Services area
·         IT Room
·         Roll Call/Squad Bay
·         Male and Female Locker Rooms and Meal Break Room
·         Patrol Supervisors Office (8cubes)
·         Evidence Room – intake and processing - bulk, firearms, narcotics, refrigerated
·         Records Storage and Records Staff space (3)
·         Equipment Storage
·         Armory and Weapons Cleaning
·         Secure Prisoner Processing with Sally-port and sufficient cell space that meets State and Federal requirement with interrogation room
·         Officers Report Writing Room
·         Building Maintenance Room
·         Detectives Room (5 cubes), Additional Interrogation Room, small conference area and equipment storage
·         Training Room, seminars and in-house training
·         Delineated Parking- Staff, Cruisers and Public
·         Outbuilding for Vehicle Maintenance and storage with mechanic work area
·         Sufficient Restrooms each with weapons locker

All functional areas are to include security of the most advanced (cost effective) variety including but not limited to video, audio, security glass, master locks, card and recognition access. Of primary importance is the proximity of certain functional areas to each other to create an efficient and user friendly layout.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       

b.      Site Considerations

The Town of Middleborough has identified several potential sites for the new police facility. Several sites have been identified including

·         Wood Street, listed as Map and  Lot 065-414, 059-6073, 059-6074, 059 - 5999
·         Wood Street at East Main Street, listed as Map and Lot 042-488
·         East Main Street, listed as Map and Lot 051-1315

       AND ANY AND ALL SITES THAT MAY BE SUITABLE.

Preparation of Schematic Design plans.  At a minimum, schematic design shall include the following:

1.   Conduct a subsurface investigation (soil borings, test pits, etc.) to obtain information pertaining to the existing soil conditions.  Prepare a geotechnical report summarizing subsurface data and test results with recommendations for foundation design criteria.
2.   Review available site maps and surveys for zoning compliance, wetlands, flood plain and environmental issues.  Attend related hearings and meetings as required.
3.      Develop a schematic site plan and building layout along with a summary showing the approximate percentage of the tract to be occupied by building(s), by parking and other paved circulation areas, and by open areas, and the approximate number of vehicular parking spaces.  The schematic site plan shall conform to the requirements of the Middleborough Planning Board Site Plan Review;
4.      Prepare a  locus map, identifying the site within a plan of the neighborhood, accompanied by photographs of surrounding buildings, features, and landscapes, that provides an understanding of the physical context of the site;
5.      Prepare schematic design drawings of the proposed building showing interior layouts and exterior elevations indicating materials;
6.      Identify all applicable permits required for the proposed construction;
7.      Prepare a schematic design cost estimate. The estimate shall include hard construction costs as well as soft costs such as engineering fees, testing, legal and inspection services, furniture, and communications equipment. The final schematic design cost estimate will establish the project budget;
8.      Meet with the Police Station Building Committee to review the Schematic Design plans and cost estimates;
9.      Prepare for and attend one public presentation to present the Schematic Design and to answer and receive input from the general public.

D.        Additional Considerations


1.      The proposed facilities must provide for efficient operations and administrative layout.  Areas to be considered and provided for include, but are not limited to, employee and public facilities, work area operations flow, noise suppression, energy efficiency, low maintenance, administrative meeting areas (including provision for storage), visitor meeting areas, and parking for the public and staff.

2.      The design process will emphasize cost effective concepts consistent with code, regulation and professional standard for public facilities.  In addition, the design should be flexible to allow for future program modifications.

3.      Design and materials concepts and cost estimates are to consider minimizing life-cycle costs.


E.        Schedule

It is the intent of this Project to complete the design services and site evaluation by April 15, 2015.  Meeting this schedule is critical to the success of the Project.  The firm must prepare a project timeline to meet this schedule and demonstrate that they have the resources to complete the project on time.

F.         Proposal Requirements


To be eligible for review, the proposer shall submit one (1) original and nine (9) copies of its proposal, which shall contain all of the following information, arranged in the order listed below:
1.      A cover page, identifying the name of the project as “Police Station Design Services”.  Include the name of the firm, official address, contact person, voice telephone and email address.

2.      A cover letter which must be signed by the individual with authority to bind the proposal team to contractual commitments.

3.      If the proposal team involves more than one firm, the proposal must also identify all subconsultants or subcontractors in addition to the principal firm, with full contact information for each such participating entity or individual.

4.      An outline of the experience of the firm with regard to similar projects considered relevant, including a summary of change order costs to overall project costs in such identified projects.

5.      Provide a proposed scope of work and services for the Project.

6.      A staffing plan with resumes that identifies the principal in charge, the project manager, and key personnel who will work on the design and site evaluation as well as an organizational chart of the  team.

7.      A description of the firm’s history, size, experience, and capabilities available to complete the scope of work.  The qualifications section of the proposal must include:

a)      A description of the firm, its practice, specializations, staffing, and current staff capacity, and experience working for local government clients in the Commonwealth of Massachusetts;

b)      A description of the team’s experience with municipal public safety projects. The description of experience must include a list of all public safety building projects within the past ten (10) years in which the development team included any member of the team proposed for this study

c)      Resumes and evidence of appropriate and current Massachusetts licenses or registrations (where applicable) for all individuals who will be assigned to work on this study;

d)     A list of the firm’s current contractual commitments


8.    Include a completed “Standard Application Form for Municipalities and Public Agencies         
      not with DSB Jurisdiction” as published by the Commonwealth of Massachusetts.  An       
      electronic version is available at the mass.gov website.

9.    Submit at least three (3) separate written professional references with persons who are        familiar with the work of the firm’s staff that will be assigned to this project; at least one    (1)  reference shall be municipal references in the Commonwealth of Massachusetts.  References shall include full contact information for each reference (name, title, mailing address, telephone number, and email address, the name of the project(s), and the date(s) of service).  References must be available to be contacted by person, phone and/or correspondence as to the firm’s past performance.

a.       Provide a Certificate of Non-Collusion (Attachment A of this RFP).

b.      Provide a Certificate of Good Standing and/or Tax Compliance from the Commonwealth of Massachusetts (Attachment B of this RFP), or a statement that this certificate has been applied for.

G.        Designer Qualifications and Selection


The Police Station Building Committee will evaluate submitted proposals based upon the following criteria:
                                   ·          Experience with design of similar Police Station building projects
                                   ·          Qualifications of individuals to be assigned to the Project
                                   ·          Understanding of the Project
                                   ·          Quality of references
                                   ·          Demonstrated capacity to manage projects in a public-sector environment
                                   ·          Desirability of proposed project schedule
                                   ·          Adherence to proposal requirements
                                   ·          Thorough knowledge of Commonwealth of Massachusetts procurement requirements
                                   ·          Adherence to project budgets and minimization of change orders

The Police Station Building Committee may invite the top ranked firms for interviews and/or presentations.  The Police Station Building Committee reserves the right to reject any and all proposals, waive informalities, and award contracts as may be in the best interests of the Town of Middleborough.
The selected designer will be expected to execute a contract with Middleborough that will be in substantial compliance with the sample contract that is attached to the RFP.

 

H.        Municipal Contact

    
    Questions regarding this Request for Proposal and related issues should be addressed to:

            Caroline R. LaCroix
Assistant to the Town Manager
            Town of Middleborough
            10 Nickerson Avenue
            Middleborough, MA  02346
           
            Email: clacroix@middleborough.com

                Questions must be received by March 30, 2015 no later than 2 p.m.

I.          General Information

1.      All proposal, proposal response inquiries, or correspondence relating to or in reference to this RFP, and all reports, charts, displays, schedules, exhibits and other documentation submitted by any proposer, including but not limited to the successful proposer, shall become the property of the Town when received. 

The successful Proposer will be required to provide a certificate of insurance demonstrating that it has Workers Compensation Insurance, Employees Liability Insurance, Automobile Liability Insurance and Professional Liability Insurance.  The Town of Middleborough shall be named as “additional insured” on all policies except Worker's Compensation and Professional Liability insurance.  The Professional Liability Insurance policy shall provide coverage in an amount not less than $2,000,000.  All required insurance policies shall require a thirty (30) day notice of cancellation to the Town of Middleborough.




ATTACHMENT A

CERTIFICATE OF NON–COLLUSION


Pursuant to M.G.L.C. 40, §4B1/2, the undersigned certifies under penalties of perjury that this proposal is in all respects bona fide, fair, and made without collusion or fraud with any other person. As used in this certification, the word “person” shall mean any natural person, joint venture, partnership, corporation, or other business or legal entity.


_________________________________________
COMPANY NAME


_________________________________________
SIGNATURE OF AUTHORIZED REPRESENTATIVE


_________________________________________
PRINTED NAME OF AUTHORIZED REPRESENTATIVE AND TITLE


_________________________________________
DATE





ATTACHMENT B

CERTIFICATE OF COMPLIANCE WITH STATE TAX LAWS



Pursuant to M.G.L.C. 62C, §49A (b) and M.G.L.C. 151A, §19A, I hereby certify under the penalty of perjury that
 _____________________________________________________, has complied with all laws of the Commonwealth of Massachusetts relating to taxes, reporting of employees and contractors, and withholding and remitting child support.


_________________________________________
SIGNATURE OF INDIVIDUAL OF CORPORATE OFFICE*


_________________________________________
SOCIAL SECURITY NUMBER/FEDERAL IDENTIFICATION NUMBER**


_________________________________________
CORPORATE NAME (IF APPLICABLE)


_________________________________________
NAME AND TITLE OF CORPORATE OFFICE (IF APPLICABLE)



*          Approval of a contract or other agreement will not be granted unless this certification clause is signed by the proposer. For all corporations, a certified copy of the authorizing vote of the Board of Director must be provided.

**        Your social security number will be furnished to the Massachusetts Department of Revenue to determine whether you have met tax filing or tax payment obligations. Providers who fail to correct their non-filing or delinquency will not have a contract or other agreement issued, renewed, or extended. This request is made under the authority of Massachusetts General Laws, Chapter 62C, §49A.

 ATTACHMENT C

STANDARD DESIGNER APPLICATION FORM FOR MUNICIPALITIES AND PUBLIC AGENCIES
NOT WITHIN DSB JURISDICTION 2005

  
ATTACHMENT D

SAMPLE DESIGN CONTRACT